AM Careers@SG

Executive Assistant

Company:

PrinterPrezz SG PTE. LTD.

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Job Description

The Executive Assistant supports PrinterPrezz’s executive-level leadership with dedicated executive administration and support of scheduling, travel plan and departmental event coordination, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

Responsibilities
● Provide executive leadership with extensive and continuous calendar management, domestic and international travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
● Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications.
● Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.
● Arrange teleconferences, on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
● Ensure that executive leadership is informed of priorities, deadlines and challenges.
● Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
● Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
● Complete accurate and detailed leadership department expense reporting and other departmental reports.

● Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
● Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.
● Track internal and external contacts and maintain contact databases.
● Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
● Maintain confidentiality in all aspects of team and company information.
● Operate independently with minimal supervision.
● Provide back-up administrative support to other departments as necessary.
● Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).
● Other duties as required.

Qualifications
● 5+ years of experience supporting administrative functions at the executive level Preferred Qualifications
● Experience in a life sciences company (biotech, pharma, diagnostics or medical device) a plus
● Ability to thrive in a fast-paced environment and operate with a high sense of urgency while maintaining a professional demeanor
● Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and
varying workloads
● Ability to observe strict confidentiality in all aspects of services provided
● Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients
● Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of
diverse backgrounds
● Advanced experience in in Microsoft Windows and Mac operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook
● Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through
● Proven ability to work independently

● Project management and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow
● Demonstrated ability to meet project deadlines
● Ability to effectively exercise discretion and judgment in handling confidential/proprietary information
● Ability to anticipate needs, resourcefulness and responsiveness are essential
● Ability to consistently strive for excellence and exercise good judgment.
● Dependability, dedication, resourcefulness, and independence

Additional Information

Job Title:

Executive Assistant

Educational Requirements:

Bachelor’s Degree

Career Level:

Intermediate or Experienced

Work Schedule:

Full-time

Years of Experience:

5-10

Other Requirements:

NA

Employment type:

Full Time

Location:

North/South/East/West

Job Specialisation:

Projects Management

Industry:

Biomedical / Healthcare